Annual Meeting of The Photomedicine Society

RULES APPLYING TO ABSTRACTS

1. To maintain readability following reduction and publication, the abstract should be prepared using no less than 10 and no greater than 12 characters per inch. Do not use type that simulates script. Do not use dot matrix printer. Practice typing the abstract in a rectangle 6 x 4-3/4" before using the abstract form. Use totally uniform spacing between lines. Do not erase. Do not use graphics or tables.



2. There are two options for abstract preparation: (i) the enclosed “blue-line” form can be used, or (ii) you may download a Microsoft Word “DOC” form from the Photomedicine Society website (www.photomedicine.org). The entire abstract, including title, author(s), affiliation, location, and text must be typed single-spaced within the blue rectangle on the enclosed form, or within the margins on the downloaded Word DOC form. Leave no space between the title and body of the abstract or between paragraphs. We are unable to accept online submissions of abstracts in any other file format except DOC.



3. Tthe title must be brief and indicate clearly the nature of the investigation. Capitalize the entire title. Abbreviations must not be used in the title. Begin the title at the left-hand margin; do not indent. Immediately after the title, continuing on the same line if possible, state all authors’ names. Initials or first names must precede the last name. Authors’ names should be typed with upper and lowercase letters. Authors’ names must be continuously underlined. Degrees and titles must not be used. Continuing on the same line, if possible, give institutional affiliation, city, and state. Two-letter abbreviations for the state may be used. Institutional abbreviations must conform to standard usage. Street address and zip codes are not to be listed.



4. The left-hand border of the abstract must be perfectly straight. Begin the body of the abstract on a new line and indent three spaces on this and other paragraphs. Do not use capitals or underline for emphasis in the text.



5. Use example below for correct form. The author will be charged a publication correction fee for smudges, errors, misspellings, skipped or squeezed lines, incorrect margins, too-faint typings, etc.



6. The abstract should be organized in the following order: (a) statement of purpose, (b) description of design or methods, (c) summary of results, (d) statement of conclusions.



7. The deadline for receipt of abstracts is December 6. All material to be considered must be sent via one of two methods (FAXED materials are not acceptable):
   
   
   1. FIRST CLASS OR PRIORITY MAIL to Dr. Cruz’s office if using the enclosed “blue-line” form. Do not fold the abstract form; protect it from bending with cardboard backing.
   
   
   
   2. EMAILED to photomed@utsouthwestern.edu using the downloaded Word DOC template. If submitting by email attachment, please also attach the completed “Application Form” to your email. If submitting by email, please re-submit your abstract if you do not receive an email confirmation from the Photomedicine Society office within 2 weeks of your online submission.
      
      Please name your Abstract submission file as follows: “Last Name-First three words of abstract title.DOC”.
      
      The Abstract application file form should be named: “Last Name-APPLICATION FORM.DOC”.